Products for Your Conference Room System
You should never judge a book by its cover, but you
should always judge a company by its conference
room System. If the first thing you see when you arrive at a business
meeting is a standard definition TV that’s been strapped to a wobbly cart with
velcro, you’ve learned something very valuable about the company’s approach to
innovation. Likewise, if you walk into a meeting room and see a 4K TV that’s
been mounted perfectly flush with the wall, your reaction will be, “If this
company knows how to do that, they can do anything.”
Here are 5 conference room AV products you need to
buy in order to create that sort of impression.
1.
4K Television
There are a lot of things you can justify not
buying—paintings, bookshelves, certain pieces of furniture—on the grounds that
you are “going for a minimalist aesthetic.” Unfortunately, a good TV is not one
of them. In order for video conferencing and business presentations to work, a
large shared screen is absolutely essential. And although they’re expensive and
still have some issues that haven’t been adequately addressed yet (good luck
finding media that you can play at full resolution), 4K TVs are noticeably
better than their 1K counterparts. Even if you don’t actually use the TV to
play full 4K video, it’s always better to have 4K resolution and not need it
than to need 4K resolution and not have it.
If you have the money to buy a 4K TV,
you probably also have the money to hire a carpenter to mount the TV to the
inside of the wall. By doing so, you’ll restrict easy access to the HDMI ports
at the back, but if you use a wireless presentation solution (like, say, Ubiq)
having easy access to the HDMI ports will not be necessary.
2.
Telephone
For decades, experts have been predicting that
video conferencing would render Alexander Graham Bell’s 1876 invention
obsolete. And yet for some reason, the telephone refuses to go away. Perhaps
it’s because people are too self-conscious about their appearance, perhaps it’s
because no one likes the idea of sending large amounts of data through their 4G
network. Whatever the reason, the telephone is here to stay, and you’ll
definitely be needing one for your conference room. More specifically, you’ll
need one that can provide clear audio, connect multiple lines at once, and
hands-free capabilities (speakerphone and microphone included).
3.
Projector
If your meetings are usually attended by more than
20 people, a 4K TV—as glorious as it is—might not be enough. You may want to
consider buying a projector and converting an entire wall into a movie screen.
In addition to offering a bigger image, today’s conference room projectors
provide greater brightness (lumens), operate clearly in both dark and lit
rooms, and are small enough to be portable. High-end 4K projectors can cost as
much as $10,000 or even $20,000, so unless your name is Tim Cook, be sure to
seriously weigh the pros and cons before buying. (Or just buy a low-end
version; few people have actually seen high-end 4K projectors in action, so
they’ll be unlikely to notice that you’ve cheaped out).
4.
Sound
Investing in a 4K TV or projector can be
counterproductive if you don’t also invest in a decent sound system. That
stunning 4K resolution will be a lot less impressive if all you can hear coming
out of people’s mouths is a muffled garble.
It’s also important to make sure that the people your
video conferencing
with are able to hear you, so in addition to buying speakers, you may want to
buy a few microphones and install them at various points along the conference
room table.
5.
Wireless Presentation Solution
In today’s BYOD environment, a conference room that
relies on cables and wires to connect laptops to the TV or projector is simply
not feasible. In order to accommodate every laptop that enters the room, you
would need to have an expensive and elaborate collection of cables and
converters with various outputs on standby (HDMI, VGA, HDMI to VGA,
Thunderbolt, Lightning, etc). If you were to attempt to use all of these wires
and converters simultaneously, your conference room would resemble a mad
scientist’s lair. Better to go wireless.
Our
recommendation: Ubiq Hive
We may not be the most objective people to ask, but
we think the Ubiq Hive is pretty sweet. It allows you to present wirelessly
from laptops and Surface tablets regardless of their video outputs in less than
10 seconds.
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